10 simple ideas that will improve your writing

Do you remember that ol’ saying “power is in the pen?” Nowadays it’s more like the keyboard, but there’s power no less. With a well-written piece, you can engage ideal clients and customers to keep reading copy that then leads them to a logical call to action… the goal!

But editing is key, so let’s go over a couple editing points:

1) Open with questions that get the reader to say “yes.”

Questions are a great way to start the conversation. Afterall, what you’re writing is a conversation… where the reader answers back in their minds as their eyes follow along with the sentences you’ve crafted. If you can get them to agree with you and answer “yes” as they follow along, the better! Why? Because they’ll feel like you understand them; like you know exactly what they’re going through.

Make them say “yes” enough and they’ll get the feeling that your product or service can help solve their problem. Hopefully, it can.

2) Create space every 1-3 sentences.

Space between sentences is more than just… space. It serves a valuable purpose. Just as photographers and designers use negative space to create a focal point, writers can use white space to create emphasis and draw attention to something that’s important.

White space also makes copy appear less intimidating and more readable. It structures the message in a polished, elegant frame that invites readers to dive in.

3) Use bold text to highlight benefits.

Bolding the benefits will quickly point readers to the information you absolutely need them to know. In fact, in-text formatting of any kind -- italicizing, underlining, capitalizing, back-linking -- will help you capture and maintain a reader’s attention.

Treating your benefits this way makes the mind stop and pay attention. A great way to bring focus to the benefit you are trying to convey.

4) Show off important information with bullet points.

As Kurt Vonnegut once wrote, “Pity the readers.” That means go easy on them when you write. Consider that they have to focus on and instantly make sense of every word and every little mark you put in front of them. And they have to do it all online, where attention is at a premium. So help them out.

Bullets and numbered lists will:

• Organize your text, making it more scannable and digestible.

• Highlight your key points and other important bits of information.

• Draw the most attention after your headline and subheads, making them an ideal vessel for benefits.

5) Start sentences with “Imagine,” “Remember,” or “Picture this …”

These words are triggers. They let readers know you’re about to tell them a story, jog their memory, or paint them a picture. People love that stuff. Always have. According to producer Steven Moffat, “We’re all stories, in the end.”

So think of it this way: The word “Imagine” at the beginning of a sentence or paragraph serves the same purpose as the title sequence of your favorite Netflix show. It signals to you that you're about to experience something you enjoy. It yields an anticipatory sensation. It creates suspense. And that’ll keep you engaged in just about any situation, whether you’re watching TV or reading an email.

6) Incorporate the word “because” as often as possible.

“Because” is another trigger word. It lets people know they’re about to hear a justification -- a reason why -- which, according to renowned researcher and author, Dr. Robert Cialdini, is great at getting people to nod their heads:

"A well-known principle of human behavior says that when we ask someone to do us a favor we will be more successful if we provide a reason. People simply like to have reasons for what they do," writes Cialdini in his bestselling book, Influence.

Why? Because science proved it.

(Note: The word “because” has the same effect on paper as it does in-person.)

7) Convert sentences to active voice.

Nothing kills writing quite like the overuse of passive voice. A simple way to combat this? Convert sentences to active voice. 

Active voice means the subject of each sentence is doing the action rather than receiving it. The latter would be passive voice. For example:

• Active: Usain Bolt broke the world record.

• Passive: The world record was broken by Usain Bolt.

See how much stronger and more confident the active voice is? Its counterpart is comparatively weak and deflated. Passive voice is just, kinda … meh. It can make you sound like you’re playing a round of Clue. You can do better.

To passive-proof your text, start by doing a CTRL-F for the word “by.” That’ll quickly highlight sentences in which the subject may be receiving the action rather than doing it. Or you can let Hemingway Editor find them for you.

8) Rewrite everything in the second person.

Second person is the most engaging narrative mode because it’s the most personal. Pronouns like “you,” “your,” and “yours” will help the reader see themselves in your copy and, consequently, in the story your product or service is trying to tell.

Great writing speaks to readers on an intimate level. It connects with them, which is incredibly difficult to do. But writing in the second person makes it easier.

9) Count your adverbs and then cut that number in half.

Or, better yet, quarter it. In his memoir, On Writing, Stephen King wrote, “The road to hell is paved with adverbs.” Why so harsh? Because adverbs are very, very good at weakening your writing. See?

If you want your writing to grab people by the collar, replace that mediocre adverb-verb combo with a single punchy, potent verb. For example, instead of writing “she’s very mad” you could write “she’s irate.” Or instead of writing “adverbs are very, very good at weakening your writing” you can write “adverbs sabotage compelling sentences.”

10) Amend your call-to-action to be a call-to-value.

Before you publish that landing page or send out that email, you should double-check your call-to-action (you know, the essential end-piece that tells your reader what to do next). Make sure it’s clear and concise, bold and visible, urgent and compelling. Most importantly, make sure it communicates benefits (i.e., the value that awaits those who do what you’re asking).

For example, if you’re a travel agent, don’t let your copy read “Call now for a free quote” or something equally typical and uninspiring. Instead, drive them to take action with a sneak peak: “Call now and let the anticipation begin” or “Click today and be gone tomorrow.”

Let your prospects see themselves in the action and they’ll be more likely to take it.

Feeling Prepared?

Editing isn’t easy. It takes guts and character to amend creative work. But remember, you’re doing it for a reason: to make your writing stronger and clearer. In the end, making these edits will take time and effort, but they’ll yield more email opens, more shares, and more conversions.

And believe me, it’ll be worth it.

Are you feeling a little unsure about this whole writing thing? Wondering if there is a way around it? Guess what… there is! One of the great services we provide is writing — press releases, blog articles, articles for media sources, copy for websites. You name it, we write it!

If you’re interested in how we can help you, let us know! Our consultations are always complimentary and we love getting the chance to brainstorm with you on how you can better project your message to the masses.